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Policy 506.00 Time Clock Policy

All nonexempt employees are required to use the time clock system to record their hours worked. Nonexempt employees are required to clock in and out for payroll and attendance purposes.

Each employee has a code assigned to the clock. Employees are required to clock in and out using the designated device. If there is a problem with the time clock, employees should notify their supervisors, and the supervisor will direct Fiscal Control as to employee’s time.

Employees should clock in no sooner than 10 minutes before or after the schedule hours and clock out no later than 10 minutes before or after the scheduled time. Nonexempt employees are required to clock in and out for lunch breaks (including on campus breaks) and anytime the employee leaves the college grounds in addition to at the beginning and end of the day. Employees may not clock another employee in or out.

Nonexempt employees are only allowed to work overtime with prior written authorization from direct supervisor. Overtime includes clocking in early or late or working through the scheduled lunch period. Nonexempt employees who work overtime without prior authorization will be subject to disciplinary procedures. Any overtime will be considered for comp time. Comp time must be scheduled and approved by supervisor and taken the following 30 days in which the overtime has occurred. Any time spent working while not clocked in (a.k.a. “working off the clock”) is strictly prohibited.

Supervisors are free to use discretion in disciplinary actions when employees have various, albeit repeated offenses to the timekeeping policy or procedure. Situations include when employees may have clocked in, but are repeatedly absent from their workstations during work hours or have missed time clock entries in addition to working unscheduled overtime.

Publication Date: January 30, 2017